Closing Week Snippets for Transaction Coordinators

Hi [Client Name],

We are in the final stretch! Your closing date is [Closing Date] at [Title Company]. Here is your closing week checklist:

BEFORE CLOSING:
✓ Review your Closing Disclosure carefully — contact your lender with any questions
✓ Schedule your final walkthrough (typically 24–48 hours before closing)
✓ Arrange wire transfer or certified funds for closing costs
✓ Confirm utilities are scheduled to transfer to your name on closing day
✓ Bring valid government-issued photo ID to closing

DO NOT:
✗ Make large purchases or open new credit accounts
✗ Change jobs or employment status
✗ Move significant sums of money between accounts without consulting your lender

I will send a reminder the day before closing. Congratulations — you are almost a homeowner!

Warmly,
[TC Name]

Hi [Client Name],

Your final walkthrough for [Property Address] is coming up soon. The purpose of the final walkthrough is to verify that:

• The property is in the same condition as when you made your offer
• Any agreed-upon repairs have been completed satisfactorily
• All items that were supposed to convey are still present
• No new damage has occurred

If you identify any issues during the walkthrough, please contact [Agent Name] immediately so we can address them before closing on [Closing Date].

Best,
[TC Name]

Good morning [Client Name]! Today is closing day for [Property Address]! Remember to bring your ID and any certified funds. Congratulations — can't wait to hand over those keys!

Hi,

We are confirming closing for [Property Address] on [Closing Date]. Could you please confirm the following are ready:

• Closing Disclosure has been sent to all parties
• Wiring instructions have been provided to the buyer
• All documents have been signed and notarized (for any remote signings)
• Deed and transfer documents are prepared
• Any outstanding title issues have been resolved

Please contact me immediately if there are any concerns that could delay closing.

Thank you,
[TC Name]

Hi [Agent Name],

Congratulations on a successful closing for [Property Address]! The transaction has been completed and the file is now closed.

I will be sending the final closing documents to your brokerage file. Please ensure that:
• All required documents are uploaded to your broker's compliance system
• The closed file is archived per your office procedures
• Any post-closing tasks (utility transfers, key exchange, etc.) have been completed

It was a pleasure working with you on this transaction. I look forward to our next deal together!

Warmly,
[TC Name]